IDW-109-2006-10-14

I Do Windows for Week Ending October 14, 2006

Each show we help listeners improve their computer knowledge and participate more fully in the digital age. We introduce ways that computer can help listeners at work and at home.

Show Notes:

* Tech News

* Outlook Tips

1. Access Outlook From Within Internet Explorer--I have discovered that it is not necessary to have Outlook open. All you need to have open is Internet Explorer. If you want to access Outlook files from your browser, type the following in the IE Address box. Get ready to be amazed!

To open your inbox: Outlook:inbox
To open your Contact List: Outlook:contacts
To open your Calendar: Outlook:calendar
To open a specific message: Outlook:inbox/~subjectofmessage
(This is useful because it can be bookmarked!)

2. Get a Map  Need to find your way to one of your contacts. Outlook and Expedia.com make it easy. (I think most people rarely use this!)

1) You will need to be connected to the Internet.
2) Click Contacts on the Outlook Shortcuts bar.
3) Double-click the contact you need a street map for.
4) Select whether you want the home or business address of your contact by clicking the arrow underneath the Address button.
5) Select Actions, Display Map of Address.

3. Spy on Your Email Recipients  Want to check if your email message is being deleted without being read first. Using one of my Outlook tricks you can find out when your email has been read, if at all.

1) After you have composed your message (but before you have clicked the Send button), choose View, Options.
2) Select the Request a read receipt for this message check box and click Close.

You will be notified when your message has been read. If you want read receipts for all your sent messages, perform the following:

1) Choose Tools, Options.
2) On the Preferences tab, choose Email Options and then Tracking Options.

4. How to Tell If You are Being Spied On  It is clever if you are checking up on your recipients by requesting read receipts, but what if people are pulling the same trick on you? Here is what I do to find out if someone has asked for a read receipt on me.

1) In the Outlook Inbox, choose View, Toolbars, and Advanced.
2) On the Advanced toolbar click on the Field Chooser icon.
3) Click on the Field Chooser drop-down arrow and select All Mail Fields.
4) Scroll down a little and select Receipt Requested.
5) Drag Receipt Requested to your inbox column heading wherever you would like the new column to be.
6) Close the Field Chooser box.

From now on, every time you receive an email, you will know whether or not the sender has placed a Receipt Request on it.

5. How to Retrieve an Email You Should not Have Sent  Can you retrieve that email? You can, if you use this Outlook trick. This will work only if your email server is Microsoft Exchange (corporate environment.) This will not work for Internet-based Email!

1) Open up your Sent Items folder.
2) Double-click the message you would like to retrieve.
3) Choose Actions, Recall This Message.
If you want to destroy the message, click on delete unread copies of this message.
If you want to change/edit the message, choose delete unread copies and replace with a new message.
4) Click OK.
5) Of course, you need to know if you successfully pulled your email, so be sure to click in the tell me if recall succeeds or fails for each recipient check box.
6) Click OK.

6.  Easy Email Attachments  There is an easy way to send email attachments. If you already know where a file is located, why spend time browsing to find and attach it? Instead, follow my steps.

1) Open Windows Explorer or My Computer and find the file you want to attach.
2) Right-click the file, click Send To, and choose Mail Recipient.

 

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